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Healthcare

Designing a Data-Driven Healthcare Portal

Refurbished the Orbiits healthcare platform into a scalable, data-rich portal enabling seamless KOL discovery and simplified appointment booking for healthcare professionals.

28%

Improvement in KOL discoverability

22%

Reduction in booking flow friction

18%

Increase in overall usability score
Case StudyBanner image
CLIENT
Orbiits 
TEAM
UX Designer, UI Designer, Client Stakeholders (JOLT Communications)

Services Used

UI & Visual DesignProduct & UX Design
netgear engage

The Challenge

Orbiits was envisioned as a big-data healthcare platform offering in-depth information on medical Key Opinion Leaders (KOLs). However, when Galaxy joined the project, the product was still at an early stage, with limited visual hierarchy and usability gaps that hindered adoption. 

The core challenge was to transform a data-heavy platform into an intuitive, scalable, and trustworthy healthcare experience—without overwhelming users who rely on speed and clarity in their daily workflows. 

Key Pain Points Identified 

  • Poor structuring of large KOL datasets 
  • Overlapping and complex filter mechanisms 
  • Lack of intuitive data visualization 
  • Friction-heavy appointment booking flow 
  • Low visual trust and engagement 

Research & Discovery

Stakeholder & UX Workshops

Stakeholder & UX Workshops

Collaborative sessions to align on product vision, healthcare workflows, and scalability.

Participants8
Sessions6
Experience Analysis

Platform & Data Analysis

Evaluated data density, usability gaps, and drop-offs across key flows.

Screens Reviewed40+
Flows Analyzed:Discovery, Filtering, Booking

Key Research Findings

65%

Users struggled to locate relevant KOLs quickly

58%

Found filtering overwhelming and repetitive

47%

Drop-off occurred during appointment booking steps

Before & After

Before

After

Before

Monochrome UI, fragmented filters, unclear hierarchy

Click to view full screen

After

Structured IA, intuitive filters, streamlined healthcare UI

Click to view full screen

Our Solution

Galaxy implemented a UX-first, step-by-step design approach focused on clarity, structure, and repeatability—ensuring the platform supports both current and future healthcare data needs. 

Guided Onboarding Experience
Information Architecture Redesign
  • Structured KOL data into logical, scannable sections 
  • Improved findability across discovery and profile views 
  • Designed scalability for future data expansion 
Integrated Support Access
Simplified Filtering & Discovery
  • Consolidated multiple filters into a single intuitive system 
  • Reduced cognitive load during expert comparison 
  • Aligned interactions with healthcare mental models 
Smart Update Notifications
Optimized Booking Experience
  • Reduced steps in appointment booking flow 
  • Designed for frequent, repeat usage by HCPs 
  • Improved clarity and task completion speed 

 

Measurable Impact

Onboarding Completion
+28%

KOL Discoverability

Improved expert findability

Before:52%
After:80%
Support Friction
+22%

Booking Efficiency

Faster appointment completion

Before:55%
After:77%
Workflow Efficiency
+27%

Filter Usability

Reduced confusion and overlap

Before:48%
After:75%
Time to Feature Discovery
+28%

Navigation Clarity

Lower hesitation during exploration

Before:50%
After:78%
Overall Usability Score
+22%

Overall Usability

Improved platform confidence

Before:60%
After:82%

Methodology & Testing

Mental Model Mapping

Mental Model Mapping

Designed flows based on real HCP workflows.

Iterative Wireframing

Iterative Wireframing

Multiple revisions to validate data hierarchy.

Stakeholder Reviews

Stakeholder Reviews

Continuous feedback loops with JOLT team.

testimonial-element-top
“Galaxy transformed Orbiits into a clear, scalable healthcare platform. Their UX approach brought structure and confidence to a complex data product.”
JOLT Communications Team

JOLT Communications Team

JOLT Communications Team

Key Learnings & Insights

Clarity Over Complexity

Big-data healthcare platforms demand simplicity-first UX.

Filters Drive Trust

Well-designed filters significantly improve decision confidence.

Visual Calm Matters

Minimal, healthcare-appropriate UI builds credibility.

Wireframes Are Critical

Early structure validation prevents downstream design risk.

Design Process Deep Dive

Discovery & Research

Discovery & Research

A UX-first approach to simplify a complex healthcare platform into a clear and scalable experience. 

  • User flows & information architecture.
  • Low- to high-fidelity wireframes and prototyping.
  • Validated UI screens and style guide.
  • Calm healthcare color palette.
  • Focus on repeatable booking over feature overload
Ideation & Prototyping

Ideation & Prototyping

Using insights from research, we explored multiple solutions through iterative ideation and rapid prototyping to validate assumptions early. 

  • Multiple ideation and UX alignment sessions.
  • Iterative low-fidelity wireframe explorations.
  • Interactive prototypes for KOL discovery and booking flows.
  • Continuous stakeholder feedback and design refinement. 
Testing & Validation

Testing & Validation

Before final delivery, we validated the design through usability testing to ensure clarity, efficiency, and real-world healthcare usability. 

  • Moderated usability testing with key stakeholders.
  • Task-based testing for KOL discovery and booking flows.
  • Iterative feedback-led refinements.
  • Accessibility and usability compliance checks. 

Implementation & Handoff

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Design-to-Dev Alignment

Ensured smooth developer handoff with clear documentation and shared understanding. 

  • Annotated design screens
  • Interaction and behavior notes
  • Handoff-ready UI specs 
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Responsive Design

Optimized layouts to scale seamlessly across devices and screen sizes. 

  • Mobile-first layouts
  • Tablet and desktop adaptations
  • Scalable UI components 
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Stakeholder Walkthroughs

Aligned teams through live reviews to clarify intent and reduce rework. 

  • Design walkthrough sessions
  • Feedback-driven refinements
  • Development Q&A support 

Developer Handoff Process

Documentation

Comprehensive specs with annotated screens, IA, and user flow details.

Collaboration

Design–dev review sessions to clarify flows and resolve questions.

Assets

Figma design files, style guide, and interaction notes for implementation.

QA Support

Design validation during development to ensure UI and UX accuracy.
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